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Turn every meeting into actionable documents.

Record or upload a meeting, add your notes, and CallNotes writes the summary, action items and follow-up email.

Get startedSee how it works
  • Plans from $9 a month
  • Nothing to install
  • Upload a recording from any meeting app
  • Every source countsRecordings, notes, photos, PDFs
  • Action items with ownersWho does what, and by when
  • Write it your wayEdit each document’s instructions
  • Record on your phoneOr in the browser as you type
How it works

From conversation to finished write-up in three steps.

  1. Capture

    Record in the browser or on your phone, upload a recording from any meeting tool, or just type. Add notes, PDFs and photos of the whiteboard to the same meeting.

  2. Generate

    CallNotes transcribes the audio, names the speakers and reads every file. The meeting type picks which artifacts to write, and you can add more at any time.

  3. Use

    Edit anything it wrote, ask the assistant follow-up questions, and export to PDF, Word or Markdown — or copy it straight into an email.

A conference table after a meeting: a laptop, a phone, handwritten notes and a printed deck, with a whiteboard behind
Every source counts

The recording is only part of the meeting.

CallNotes also reads what people wrote: your typed notes, a colleague’s notes, the PDF on the screen, the photo of the whiteboard. Artifacts draw on all of it.

Key DecisionsWeekly product sync
Ship the new pricing page before the Q4 launch.
Target a 4% trial-to-paid conversion on the new page.
Launch date stays Nov 3; marketing site freezes Oct 27.

Written frommeeting-recording.m4aYour noteswhiteboard.jpgq4-roadmap.pdf

SummaryArtifact type
StandardExecutive briefDetailed
InstructionsWrite a concise overview for someone who missed the meeting. Open with its purpose in one sentence, then the main topics in order, naming who raised each. End with decisions and open questions. Under 200 words.
Written automatically for every meeting
Artifact types

Write it your way, every time.

An artifact type is a reusable instruction: what to write, for whom, and in what shape. Start from the library, edit the instructions, or add variants — an executive brief and a detailed version of the same summary. Each meeting type brings its own set.

Ask the meeting

The assistant knows the transcript and every file. Ask who agreed to what, draft a reply, or change an artifact.

When does the pricing page need to be ready?Before the Q4 launch. Jordan committed to a first draft by Oct 10, and the roadmap PDF puts launch on Nov 3.

Record anywhere

Hit record in the browser or on your phone and keep typing notes while it runs. Or upload a recording from any meeting tool. The meeting is ready to write up when you stop.

Two people talking at a café table with a phone lying between themRecording12:47
Sample output

Documents you can send as they are.

One 32-minute team meeting and three files, written up four ways.

Sample output · Internal Team Meeting · Sep 28 · from 4 sources

Weekly product sync — Summary

Jordan, Priya and you reviewed results from the onboarding test and planned the Q4 launch. The group agreed to ship the new pricing page before launch and to pause the referral experiment until November, when the team has capacity to run it properly.

OnboardingThe shorter signup flow raised completion; Priya will share the full numbers on Friday.
Pricing pageJordan owns the draft. Target is 4% trial-to-paid, per the whiteboard.
Open questionWhether annual billing ships with the new page or after launch.
Sample output · 3 owners, each with a due date

Weekly product sync — Action Items

PriyaShare the onboarding test results with the team — due Friday, Oct 2.
JordanDraft the Q4 pricing page and circulate it — due Oct 10.
YouBook five customer interviews about annual billing — due Oct 7.
Sample output · ready to copy into your email

Recap — weekly product sync, Sep 28

Hi Jordan and Priya — thanks for today. Here’s what we decided and who’s doing what.

DecidedThe new pricing page ships before the Q4 launch on Nov 3. The referral experiment pauses until November.
NextPriya shares onboarding results Friday; Jordan drafts the pricing page by Oct 10; I’ll book five customer interviews by Oct 7.
OpenAnnual billing: with the new page or after launch? Let’s settle it next week.
Sample output · what was decided and who agreed

Weekly product sync — Key Decisions

DecisionShip the new pricing page before the Q4 launch. Agreed by Jordan and Priya.
DecisionPause the referral experiment until November.
ConfirmedLaunch stays Nov 3; marketing site freezes Oct 27.
Industry presets

Set up for the work you do.

Pick your industry and CallNotes adds the meeting types, artifact types and AI instructions that fit it. Every one can be renamed, edited or removed.

A team working through a diagram on a whiteboard in a glass-walled meeting room

General

Included with every account

Meeting types

  • Internal Team Meeting
  • Client Account Review
  • Product Demo
  • Project Kickoff Meeting
  • General Meeting

Artifacts

  • Summary
  • Action Items
  • Key Decisions
  • Next Steps
  • Key Takeaways
An agent walking through a bright kitchen with two homeowners

Real estate

For agents and teams

Meeting types

  • Listing appointment
  • Buyer consultation
  • Showing debrief
  • Offer & negotiation call
  • Closing coordination

Artifacts

  • Listing presentation summary
  • Buyer needs profile
  • Showing feedback report
  • Client follow-up email
  • Transaction timeline & tasks
CallNotes for real estate
Pricing

Plans with monthly credits.

Credits pay for transcription, artifacts and the assistant. They refill every month, and you can add credits whenever you need more — any amount from $10 to $500, at 44 credits per dollar. Purchased credits never expire.

Starter

$9/ month

500 credits / monthAbout 1 hour of transcription

For a few meetings a month and the occasional artifact.

Choose Starter

Pro

$19/ month

2,000 credits / monthAbout 4 hours of transcription

For weekly meetings with a full set of artifacts.

Choose Pro

Team

$49/ month

6,000 credits / monthAbout 12 hours of transcription

One shared credit balance for everyone in your organization.

Choose Team
Transcription
8 credits per minute
Each artifact
About 5–20 credits
Assistant
1 credit per message
Uploads, editing, export
Free

Questions

What uses credits?
Transcription uses 8 credits per minute of audio or video. Each artifact uses about 5–20 credits depending on length, and each assistant message uses 1. Creating meetings, uploading text and PDFs, editing, exporting and sharing are free.
What can I add to a meeting?
Audio and video recordings, typed or pasted notes, text files, PDFs, spreadsheets and images such as a whiteboard photo or handwritten notes. Add more at any time and regenerate.
Can I change what it writes?
Yes. Edit any artifact directly, ask the assistant to revise it, or change the artifact type’s instructions so every future meeting gets it your way.
What happens when I run out of credits?
CallNotes tells you before an action would go over your balance. Add credits (any amount from $10 to $500, at 44 credits per dollar) or move to a bigger plan; purchased credits never expire, and plan credits refill every month.
Can my team use it together?
Yes. Everyone in your organization shares one credit balance and one library of meeting and artifact types. Owners and admins manage members and billing.
How is my data stored and used?
Recordings and files are stored in Google Cloud Storage, and meetings and artifacts in a MongoDB Atlas database, encrypted in transit and at rest where our providers support it. To transcribe and write, CallNotes sends what each feature needs to our AI providers (OpenAI, Anthropic and Google) under contractual safeguards, only for that purpose. We don’t use your personal data to train AI models unless the law or a contract allows it and, where required, you’ve consented or it’s de-identified. Deleting your account deletes your data within 30 days (90 for encrypted backups), apart from records we’re required to keep, such as transaction records. See our Privacy Policy and AI Disclosures.

Your next meeting can write its own follow-up.

Record it, upload it or type it. CallNotes does the write-up.

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